A Brain New Way To Work

Eve Abbott

Archive for the 'time management' Category

Keeping Track of Both the Schedulers and Your Calendar

If you and your assistant both handle scheduling, take this simple step to make it clear which one of you made each appointment on the calendar. This avoids the: “Who scheduled that meeting for the same time?!

The fix: The person scheduling the appointment can include their initials in parentheses after the meeting title. For example: Budget Meeting, All Staff (CS).

You’ll be able to easily figure out what the misunderstanding was because you will both know for sure who made the overlapping appointment.

Email Signatures Work Best Both Ways 

Just as every executive (or any professional!) needs an email signature with their complete contact information, so does their assistant. Especially if your assistant is handling matters for more than one boss!

Your assistant needs to set up a separate email signature for each of the people for which he/she handles email correspondence.

The example email signature includes:

Rebecca Sunnybrook (name), Executive Assistant to Lou Abbott (boss name)

Vice President of Sales (boss’ title), ABCASEFA EFASEFAX (company name)

X 337455 (Internal phone number)

(222) 555-8888 (External phone number)

Rebecca.Sunnybrook@ABCASEFA-EFASEFAX.com (Live link email)

Optional: company website URL here

Company wide email signature protocols help to keep communications flowing more clearly with fewer mistakes.

Plus, signatures tell people you do want them to be able to be in touch with you. Even if it is through your assistant rather than directly to you!

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 A defined space tends to collect items which belong in it. An undefined space tends to become piles of chaos.

These are two of the universal productivity principles that apply to both computer files and paper information.

  

Define Your Space or Pile on the Chaos. Whenever you look at a shelf of binders (or anything in your office) that has no label, your brain opens a loop.  

It wants to know “What is it? When do I need to do what with it?  What will I need to put in/take out of it?”

When you label every item (or space) in your office—you’ll act from a more clear mental framework.

 

 

Get it Right the First Time 

If there are three shelves labeled on your bookcase, when you are in a hurry you will throw stuff on the fourth shelf with no label. 

 If it’s got a label, your brain goes “BZZZT! Try again.”

So you’re more likely put it where it belongs the first time. 

 

Label Makers Rule

Label makers are a must for every office tune-up.

First, because it makes it easier to do the best thing and label items as you go along.

 

 

Second, because when a binder, file or desktop organizer section is

labeled you make decisions from a sense of order instead of struggling with mental overload from unnecessary stimulation.
Label makers make productivity faster and easier. Just type, print and stick.

 

Do not let whether or not you have a label maker stop you from

labeling things. Handwritten labels work just fine. I use them often in

my own office.Any sorter unit can become just another pile without clear identification. Labeling is one of the most important productivity techniques to maintaining more order as you adjust to work and life changes. Label makers save time!

 

Label that sorter!  In – Action – Out

It’s important to establish In zones, and Out exits, in addition to your core Action area. No one should have to ask, “Where’s your inbox?”

 Improve your desktop sorters with categories by department, topic,

or file topic sections, because as long as you have it all labeled or

indexed, anyone can find what is needed.

 

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If there is anything more challenging than managing time at work — I can’t think of it.  According to new research our brain cleverly ‘adjusts’ time based on what and how you are thinking about! This New York Times article can help you improve your performance and productivity by knowing how your brain handles ‘time’.

“Yet the sensation of passing time can be very different, Dr. Zauberman said, “depending on what you think about, and how.”

“In fact, scientists are not sure how the brain tracks time. One theory holds that it has a cluster of cells specialized to count off intervals of time; another that a wide array of neural processes act as an internal clock.

Either way, studies find, this biological pacemaker has a poor grasp of longer intervals. Time does seem to slow to a trickle during an empty afternoon and race when the brain is engrossed in challenging work.

Stimulants, including caffeine, tend to make people feel as if time is passing faster; complex jobs, like doing taxes, can seem to drag on longer than they actually do.

And emotional events — a breakup, a promotion, a transformative trip abroad — tend to be perceived as more recent than they actually are, by months or even years.”

For the whole New York Times article see:

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I have been surprised to find just how much the different search engines do not show all appropriate results for any one search term. Plug the same word (s) into Google, Yahoo or BING and get mostly the same results plus there are always some obviously ‘missing links’.  

Enter with a great solution: put in your search terms and just toggle through the link results for all three major search engines (with the duplicates not shown). You also get a complete range of video, images and podcast results!

www.LEAPFISH.com  is now my favorite search site and I use it everyday. Save Time. Get better, faster search results. Try it, you will like it!

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Brain at Work: Diversity, Information & Time

“Brain styles are an invisible diversity issue in the workplace,” Eve Abbott explains. Ian Moore’s eight-minute audio interview with Eve is for individuals who are interested in using their brain to overcome  information overload and improve time management. Plus, learning how to bridge brain style differences for better team performance.

 
icon for podpress  Brain Styles: Invisible Diversity Issue [7:48m]: Play Now | Play in Popup | Download
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An unedited 12-minute video of Eve Abbott’s program, “How to Do Space Age Work with a Stone Age Brain”. Each A Brain New Way to Work program combines humor with the latest in brain research. Eve’s proven productivity tips help people to get the most out of their email with their unique brain style. Specialized programs include Outlook or Lotus Notes best practices.

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Alan Stewart does a terrific podcast and blog on the challenges of ‘marketing’ for real people, from executives to business owners. Many of Alan’s interviews are with authors like Eve Abbott whose book,“A Brain New Way to Work” is an interactive guide with many images and photographs.

September 5, Epipod #12:

During the podcast

Listener comments:

“Wow! Not only are they right on, but I can hardly wait to get to the office and start applying some of it.”

 
 The Marketers Podcast, Epipod #12 [48:22m]: Play Now | Play in Popup |
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January 18, Epipod #25:
 and Changing Yourself.

Eve Abbott’s A Brain New Way to Work tips work for people who want to change their behavior or habits…no matter what time of year they decide is right.

Listener comments: 
“As always, Eve was an absolute delight. Her frank, straight to the point yet totally proactive, style is wonderful, and a great role model to try and emulate. Her comments had me constantly hitting the pause button on my iPod to quickly take notes.”

 
 The Marketers Podcast, Epipod #25 [75:49m]: Play Now | Play in Popup |
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Eve Abbott with A Brain New Way to Work on Internet Radio

This lively interview includes three segments with Eve Abbott on getting better results from your unique brain style at work while “Getting It All Done in a 24/7/365 World”. Your host is Bridget Beck of “Get Wise – Get Organized” on World Talk Radio.

 
 Standard Podcast [43:24m]: Play Now | Play in Popup |

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