A defined space tends to collect items which belong in it. An undefined space tends to become piles of chaos.
These are two of the universal productivity principles that apply to both computer files and paper information.
Define Your Space or Pile on the Chaos. Whenever you look at a shelf of binders (or anything in your office) that has no label, your brain opens a loop.
It wants to know “What is it? When do I need to do what with it? What will I need to put in/take out of it?”
When you label every item (or space) in your office—you’ll act from a more clear mental framework.
Get it Right the First Time
If there are three shelves labeled on your bookcase, when you are in a hurry you will throw stuff on the fourth shelf with no label.
If it’s got a label, your brain goes “BZZZT! Try again.”
So you’re more likely put it where it belongs the first time.
Label Makers Rule
Label makers are a must for every office tune-up.
First, because it makes it easier to do the best thing and label items as you go along.
Second, because when a binder, file or desktop organizer section is
labeled you make decisions from a sense of order instead of struggling with mental overload from unnecessary stimulation.
Label makers make productivity faster and easier. Just type, print and stick.
Do not let whether or not you have a label maker stop you from
labeling things. Handwritten labels work just fine. I use them often in
my own office.Any sorter unit can become just another pile without clear identification. Labeling is one of the most important productivity techniques to maintaining more order as you adjust to work and life changes. Label makers save time!
Label that sorter! In – Action – Out
It’s important to establish In zones, and Out exits, in addition to your core Action area. No one should have to ask, “Where’s your inbox?”
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